AutoEDMS Version 6.5
|
Current AutoEDMS 6.5 Release: |
6.5 r2sr4b* |
|
Update Release Date: |
April 6, 2009* |
|
Service Release Reference: |
65SR4
|
For further details on this release, see the
following Release Notes:
* Version Note: Service
Release 4 (SR4) was originally released on Feb. 12, 2009… this original SR4 update
displays “Version 6.5r2sr4” in Help > About AutoEDMS. On April 6, 2009, we released a revised SR4 update,
which displays “Version 6.5r2sr4b” in Help > About AutoEDMS. If you have installed and are using the
original SR4 update (r2sr4), and you have not noticed any technical issues,
you may not need to install the “b” version of SR4. For those who are running v6.5 SR3 (r2sr3)
or earlier, you should install this update… no exceptions.
SR4 Eligibility Requirements
ACS customers who have an active “All-In-One” maintenance agreement are eligible to download and apply the SR4 update – a password will be provided to unlock the SR4 Zip file. To determine your eligibility, please send an email to info@acssoftware.com with the subject of “SR4 Update Password”. An ACS representative will contact you by the next business day.
Special Information for those using
the AutoEDMS “Web Publisher” Interface
If your site is using the AutoEDMS “Web Publisher” interface, please be aware that SR4 does not currently include an update to the “AutoEDMS aVue” client/server viewing system. The last update to AutoEDMS aVue client/server as published by ACS Software was version 19.1c3, which was provided in Service Release 3 (SR3) for AutoEDMS. We have specially prepared the SR4 update so it can be applied at any site running AutoEDMS v6.5, and it will not disturb Web Publisher or the AutoEDMS aVue viewing system that you currently have in place.
NOTE: You can determine which version of AutoEDMS aVue you are using now by viewing a file, then select Help > About from the viewer menus. You will see the “AutoVue, Client-Server Edition” version number in the first line of text.
If your site is using Web Publisher and AutoEDMS aVue client/server, but you do not have aVue client/server version 19.1c3 and would like to upgrade to this version, please send an email to tech.support@acssoftware with a subject of “SR4 Web Publisher”.
SR4 Update Introduction / Overview
Much like the SR3 update, the SR4 update for AutoEDMS v6.5 is much larger than previous updates due to numerous refinements and feature enhancements. To minimize AutoEDMS system downtime at your site, we have designed the SR4 update to be applied in three “phases”.
The following are Phase 1 and Phase 2 instructions – Phase 3 instructions will be provided as you get near the end of Phase 2* when they pop up in your internet browser for easy printing. You won’t need to take the AutoEDMS system “offline” until Phase 2.
* NOTE: If you want to review Phase 3 instructions before you begin the update, here is a link to the document… v6.5 SR4 Phase 3 Instructions
SR4 Update – Phase 1
1. Download the SR4 update file with this link: ae65r2sr4.zip (124mb)
2. Please be patient – the zip file is 124mb and could take some time to download, depending on the speed of your internet connection.
3. Create a new folder named SR4UPDATE under your main AutoEDMS folder (i.e., AEW65).
4. Extract the contents of the Zip file into the SR4UPDATE folder.
5. Locate the AEUP4 subfolder under your main AutoEDMS folder (i.e., AEW65), and delete the entire contents of the AEUP4 subfolder. No files should exist in the AEUP4 subfolder at this point.
6. Version/Release Information: Determine & document your current AutoEDMS version/release information by selecting Help > About AutoEDMS… from the pulldown menus. The version/release information you need to note is in the first line of text in the white area of the dialog – you will need this information in Phase 3 of the update. The release number will be used to determine what steps or sub-steps you must perform within the SR4 update.
7. AutoEDMS aVue Users: If your AutoEDMS version/release indicates “r2sr2” or later, you might be using the “AutoEDMS aVue” client/server java-based viewing system. Please be aware that SR4 does not currently include an updated version of “AutoEDMS aVue” client/server. If you are using this viewing system with AutoEDMS for Windows, we highly recommend you make the switch to the “AutoEDMS aVue Desktop Edition” viewer – for more information, please see step 14 in the Phase 3 instructions document.
8. If your site is using the AutoEDMS aVue client/server viewing system and you want to continue using it… this SR4 update will not affect your aVue client/server installation. If you have questions or concerns, please contact ACS Tech Support by sending an email to tech.support@acssoftware.com.
SR4 Update – Phase 2
1. Advise ALL AutoEDMS users that an update will be performed at the day & time you're planning to perform the SR4 update. Advise users you will be putting AutoEDMS into “Maintenance Mode”, and they should expect a message appearing on their screen concerning the update and what they should do to assist you at that time (see step 3 for more info about the message).
NOTE: It is best to have all users restart Windows on their machines when Maintenance Mode is applied. Restarting will guarantee that all AutoEDMS files are released. If all files are not released, you will not be able to apply the complete update.
2. Launch the “AutoEDMS Administrator” utility from the AE InfoCenter. In earlier releases of v6.5, you will find it under “Setup, Maintenance & Development Tools” > “Maintenance”. In later releases, you will find it under “Configuration Tools” > “Maintenance”.
3. In AE Administrator, go to the Maintenance page and review your “Broadcasting Message”, then change it as needed to advise users of any pertinent details about the update. Below is a screenshot of an example Broadcasting Message – the value you can edit is contained within the box titled “Message from your system manager”.
4. Put AutoEDMS into “Maintenance Mode”. Do this by selecting the “Disable AutoEDMS” or “Maintenance Mode” checkbox on the Maintenance page of AE Administrator, then pick [Apply].
NOTE 1: By picking [Refresh] on the Maintenance page, you can determine if any users are still running AutoEDMS so they can be contacted. You need to make sure you get a message from Refresh saying “No user is running AutoEDMS” before you proceed with this update.
NOTE 2: You Will have trouble applying this update if all users have not exited from AutoEDMS and restarted Windows on their workstation machines… THIS INCLUDES YOUR OWN WORKSTATION. Picking the [Remove] button will not release AutoEDMS files that have been opened by the workstations machines… so if you are not sure if all users have exited AutoEDMS, use Computer Management utility on the server machine to determine if any files are still “open” under the AutoEDMS installation folder (e.g., \AEW65).
5. * IMPORTANT - CLOSE the AE InfoCenter at this time.
6. Copy the following two (2) files from the SR4UPDATE folder to the main AutoEDMS folder (i.e., AEW65), and overwrite the existing files:
a) AELangStrings.DLL
b) AEUP4.EXE
7. From your main AutoEDMS folder, run the AutoEDMS Update Utility by double-clicking on the AEUP4.EXE program file.
NOTE: If you see a message saying “It appears the AutoEDMS Management Password program is active.”, pick the OK button, then locate the padlock icon in the System Tray area of your computer, click it, then select “Shutdown” from the popup menu. Then you must restart the Update Utility to continue this procedure.
8. Be sure the title bar of the Update Utility displays “v6.5 r2sr4”. If you do not see this information at the top of the Update Utility screen, do not proceed … go back to step 6 and make sure you have copied the two files as directed. If you are sure you have copied the correct files, but you are not seeing the correct version of the Update Utility, contact ACS Tech Support for assistance.
9. From the Update Utility, pick [What to do next…].
10. Select “Get updates from local directory”, then [Browse] to the SR4UPDATE folder you created under the main AutoEDMS folder, select the Webstate.LST file, pick [Open], then pick [OK] to proceed with the update.
11. The Update Utility will launch your internet web browser to display the “Phase 3” instructions… PRINT these instructions, then close your browser. If the “Phase 3” instructions are not launched automatically, open them with this link and print them… v6.5 SR4 Phase 3 Instructions
12. On the “News Flash” screen, pick [Close], then continue with the Phase 3 procedure steps from the document you printed.